Constitution and Bylaws of the
India Music Arts and Cultural Society
(This is the Initial Constitution. Updated and Ratified Constitution will be
University of Texas at Arlington
Article I - Name
Article II - Purpose
This organization shall be called the India Music Arts and Cultural Society.
The India Music Arts and Cultural Society shall be governed by this
Constitution, together with amendments to the same, and by the Bylaws enacted
to provide for those governmental functions of a more routine nature.
The Bylaws of this organization shall be adopted and changes thereto enacted
by an affirmative vote of two-thirds of the active members of the organization.
The provisions of this constitution shall be subordinate to those of the
Constitution and Bylaws of the India Music Arts and Cultural Society
The purpose of this organization shall be to create awareness about Music,
Art and Culture through the free interchange of information of interest
to members of this Organization.
To promote the cooperation and free interchange of information about
Indian music, art and culture among students, specialists, and the public
in the best professional tradition.
To introduce University students to Indian music, culture and art through
their publications, concerts and workshops.
To develop and maintain the integrity and competence of individuals engaged
in the practices and study of Indian Music.
To provide services that cater to the specific needs of the student members
at the University so that they may better study and advance the theory
and practice of Indian Music, Art and Culture.
Article III - Membership
Article IV - Consultants
Membership in this Organization shall be open only to current students,
faculty and/or staff at the University of Texas at Arlington.
Membership shall be granted upon completion of an application and payment
of organization dues.
Dues shall be fixed annually by the Executive Council, and as stated in
All current Members shall have voting privileges equal to one vote.
Eligibility for membership shall not be restricted according to race, color,
religion, national origin, sex, age, or physical/mental disability.
Article V - Executive Council
This Organization may recognize alumni and honorary affiliates as consultants
for the purpose of extending assistance in areas directly related to organization
activities, fund-raising, ceremonies, and promotions of the organization.
Consultants may not hold office within the Executive Council, nor shall
they vote on any matter before the Executive Council.
Article VI - Meetings
The Executive Council consists of the following officers of the orgnization:
President, Vice-President, Secretary, Treasurer, and Faculty Advisor. The
officers shall be elected at the Annual Meeting. Votes shall be performed
by secret ballot and there shall be no voting proxies allowed. They shall
take office at the start of the semester after the Annual Meeting
and shall terminate one year hence.
Any one member may not serve in the offices of President, Vice-President,
Secretary or Treasurer for more than two consecutive years. He/she must
be capable and willing to performing his/her duties in office for a minimum
of two long semesters.
The Faculty Advisor shall be from the University of Texas at Arlington
Duties of officers shall be cited in the Organization Bylaws.
The Executive Council shall act for the organization in all matters except
election of officers.
The Executive Council shall appoint officers to fill vacancies that occur
between Annual Meetings in accordance with the bylaws.
Article VII - Cost of Membership
Meetings shall be held as planned by the Program Committee.
Minutes of all executive Committee meetings shall be available for inspection
by any member of this organization and shall be filed with the organization
The Annual Meeting shall be held between the fourth and sixth week preceding
the end of the spring semester of every year. The election of officers
will be held, and the Secretary and Treasurer shall give their reports.
Written notices shall be distributed to all members at least three days
prior to any meeting.
No business shall be conducted at a general meeting without a quorum.
A quorum shall consist of more than one-third (1/3) of the members of the
Meetings shall be conducted as stated in their Organization Bylaws.
Article VIII - Committees
The cost of membership for each new member shall be stated in the Organization
Allocation of Organization funds shall be as stated in the Organization
Article IX - Affiliations
This organization is not affiliated to any other organization within
or outside of University of Texas at Arlington.
Article X - Advisor
There shall be an Advisor to the Organization selected from the staff
of University of Texas at Arlington whose duties shall be as described
in the Bylaws.
Article XI - Ratification and Amendment
Standing Committees shall be Program, Publicity and Nominating.
The Program Committee shall plan and arrange general meetings of this Organization
in accordance with apparent membership interests and the aims of this Organization
The Publicity Committee shall maintain a mailing list and publish and distribute
all notices and publicity of this Organization.
The Nominating Committee, appointed at least one month before the Annual
Meeting by the Organization President, shall consist of three members of
this Organization, two of whom shall not be members of the Executive Council.
At the Annual Meeting, the Nominating Committee shall present at least
one nomination for each office, other nominations from the floor will be
honored, and elections will be held.
The President, with the approval of the Executive Council, may appoint
such temporary committees and chairpersons of such committees as he/she
Constitution Ratification and Revisions
This Constitution shall become effective immediate upon ratification by
a two -thirds (2/3) vote of the Members of this Organization.
This Constitution shall remain in effect until revised or amended.
Amendments to this Constitution may be proposed by any member of the Organization
at a general or special meeting. The proposed amendments shall be discussed
and a vote for further discussion shall be taken; a simple majority of
the active members present shall determine that consideration. On approval,
the proposed amendment shall be formally framed by the Executive Council.
Revisions framed shall be distributed in writing two weeks prior to the
ratification meeting to the entire active membership of the Organization,
together with appropriate commentaries.
A vote for Constitution amendments will be held four to six weeks preceding
the end of the fall semester as needed. At least one-half (1/2) of the
Members of the Organization must be present at the meeting and a two -
thirds (2/3) favorable vote of those present is required to pass amendments.
The revision shall become effective immediately upon completion of the
passing amendment ratification vote.
Each Constituional amendment must be voted on seperatly.
Amendments to the Bylaws shall be made in the following manner:
Amendments to Bylaws
Article XII - Rules and Regulations
This Organization will function in accordance with all University
rules and regulations.
Amendments framed according to the previous section shall be distributed
in writing two weeks prior to a general meeting to the entire active membership
of the Organization, together with appropriate commentaries.
This general meeting will be held four to six weeks preceding the end of
the fall semester as needed.
The proposed amendment shall be read at this general meeting and voted
At least one-half (1/2) of the Members of the Organization must be present
at this meeting. Two-thirds (2/3) of those present and voting shall be
required to pass the amendment.
Scope of the Bylaws
Section 1: Name
These Bylaws shall govern the conduct of the Organization in those matters
not specifically treated in the Constitution.
Provisions of these Bylaws shall be subordinate to those of the Constitution.
The name of this organization shall be as stated in the Constitution.
Section 2: Purpose
The purpose of this organization shall be as stated in the Constitution.
Section 3: Consultants
Consultants shall be as stated in the Constituition.
Section 4: Executive Council
Duties and Responsibilities
i) The President shall:
(a) Supervise and control all of the business and affairs for the
The Executive Council meeting shall be open to all of the membership.
The prospective Executive Council President must be a
member of this Organization before comencement of the Spring semester.
The duties of the Executive Council shall be to carry out the purposes
and objectives of the Organization and the expressed policies and desires
of the general membership of the organization.
Every member of the Executive Council has an equal vote during Executive
meetings. The Faculty Advisor will break ties.
The Executive Council shall have the authority to execute business as outlined
in these Bylaws.
In the event of a vacancy of an officers position, the pro tempore officer
shall have no voting rights on the Executive Council. If the vacancy is
to be for a period greater than one semester, then an election shall be
held, in accordance with the annual election, not greater than four weeks
from the time of the vacancy or from the start of the semester which ever
is more convenient for the Organization. During this time the faculty advisor
shall have overruling vote privileges.
(b) Coordinate the activities of the Council to ensure implementation
of all tasks and maintain constant communications with members and nonmembers.
(c) Call meetings whenever necessary and preside at all regularly scheduled
meetings of this Organization and of its Executive Council.
(d) Make no motions nor vote on any questions unless the members present
shall be equally divided. In this case, he/she shall cast the vote to break
(e) Create or abolish such Committees of this Organization as deemed
appropriate in pursuing the purpose of the Organization and appoint all
Committee Chairpersons, except the Chairperson of the Program Committee.
(f) Promote growth of Indian Music, Art and Culture at the University
of Texas at Arlington.
(g) Perform such duties as may be delegated to him/her by the Executive
(i) Appoint pro tempore officers in the event of a vacancy with the
approval of the remaining executive council.
ii) The Vice-President shall:
(a) Assist the President in every way possible.
(b) Assume the duties of the President in the event of the President's
absence, disability, or at the request of the President. In doing so he/she
shall acquire all the authority of and be subject to the restrictions upon
(c) Perform such duties as may be delegated to him/her by the President
or Executive Council.
(d) Assist in developing programs to enhance the growth of the Organization.
(e) Act as Chairperson of the Program Committee.
(f) Supervise all committees.
(g) Review brief synopses created by the Secretary and Treasurer
for the Organization.
iii) The Secretary shall:
(a) Record and produce detailed minutes of all Organization meetings
and distribute these minutes to all members of the Executive Council.
(b) Keep an accurate and up-to-date account of members at all times.
(c) Prepare agenda for all meetings.
(d) Keep and/or write all correspondence.
(e) Keep and /or write any other written records as required.
(f) Promote growth of the Organization.
(g) Compile a brief synopsis of semester activities for the Organization
and submit it to the Vice-President for his/her review.
(h) Perform such duties as may be delegated by the President or the
(i) Chair the publicity committee.
iv) The Treasurer shall:
(a) Collect dues, pay all bills approved by the Executive Council
and maintain all financial records.
(b) Track for all members the date of when their dues expire.
(c) Approve all expenditures with the President.
(d) Generate fund raisers to enhance the financial status of the Organization.
(e) Prepare the Annual Report for approval by the Executive Council,
and shall produce a financial statement as requested.
(f) Compile a brief synopsis of financial status and submit it to the
Vice-President for his/her review.
(g) Perform such duties as may be delegated by the President or the
Section 5: Meetings
The Executive Council shall hold a meeting at least once a month.
Section 6: Membership
Membership of this organization shall be as stated in the constitution.
Membership dues are for one year. Dues shall in no case exceed $10.
The faculty advisor shall be exempt from annual dues.
If a member's dues cannot be paid at the end of one year from when they
were last paid, they can make a written plea to the Executive Council for
a one month waiver. The Executive Council will make a decision based on
relevant information to either grant the waiver or render the member inactive.
If a member's annual dues run out between semesters, they will have one
week from the first day of classes to pay annual dues or he/she will become